Proposal

of

Sesions

Important Dates
Information of the Call in PDF

Parallel Sessions Proposal Period Start: 15/Apr/2024


Parallel Sessions Proposal Deadline: 30/Jun/2024


Acceptance 1st Notification for Parallel Sessions: 31/May/2024


Acceptance 2nd Notification for Parallel Sessions: 30/Jun/2024


Acceptance 3rd Notification for Parallel Sessions: 31/Jul/2024


Abstract Submission Deadline: 30/Sep/2024


The call for parallel session of the RSME's 7th Congress of Young Researchers will follow the following directing principle:

Diversity and Transregionality:
The people participating in a session—speakers and organizers—should be diverse. In as so much as possible, each session should have institutional, regional and gender diversity.

Moreover, the Scientific Committee will meet monthly for evaluating the received proposals.

For proposing a parallel session, please, fill in the following form after carefully reading the requirements and needed information:

Form for Proposal of Sessions

Requirement for the Proposed Sessions

Every proposed session should satisfy the following:

  1. Number of Talks:
    Each session must have between 4 and 12 invited talks. Each of these options will correspond to one, two or three consecutive time-slots, each of which has a duration of two hours.
  2. Length of the Talks:
    Each talk will have a maximum length of 30 minutes, being 20 minutes of presentation followed by 10 minutes of questions.
  3. Language of the Talks:
    All talks should be given in English.
  4. Organizing Team:
    Each parallel session must have an organizing team with between two and four people that satisfy the following restrictions:
    1. RSME Membership:
      Each organizer must be a full member of the RSME that has fully paid Eir membership fees.
      Exceptionally, half of the organizers could be non-members of the RSME if they reside or have resided abroad in the last three years and justify being members of another national or international mathematical society.
    2. Proportional Teams:
      For a session with at least four talks, the organizing team should have two or more people; for sessions with at least six talks, three or more; and for sessions with at least ten talks, four.
    3. Transregionality:
      No pair of organizers can be affiliated to institution in the same region—Spanish province or foreign analogue.
      Exceptionally, and only in properly justified cases, teams with more than one organizer affiliated in the same region will be allowed.
    4. Diversity:
      If the organizing team has at least three people, one of the organizers should be a woman or a member of another underrepresented group.
      Exceptionally, and only in properly justified cases, organizing teams with three or more people with no women or member of another underrepresented group will be allowed.
    5. Talk Possibility by Organizers:
      The organizers can be speakers in their session as long as they are not speakers in another session. In any case, the organizers could not give more than two talks in their session, being the limit one if the session has six or fewer speakers.
  5. Transregionality of the Speakers:
    The regional diversity of the proposed speakers will be positively valued. In any case, no more than half of the speakers could be affiliated to institutions in the same region (Spanish province or foreign analogue) and, in sessions with 8 or more speakers, at least three regions should be represented.
    Exceptionally, and only in properly justified cases, sessions not satisfying the described requirements of transregional diversity will be allowed.
  6. Diversity of the Speakers:
    The inclusion of underrepresented minorities in mathematics, specially women, in the list of proposed speakers will be positively valued. In any case, at least a quarter of the talks should be given by women or member of other underrepresented groups.
    Exceptionally, and only in properly justified cases, sessions not satisfying the described requirement of diversity will be allowed.
  7. Registration to the Conference:
    All organizers and speakers of a session must register to the conference by its start.

Necessary Information for the Proposal

For proposing the session, the following information should be provided in the previously indicated form:

  1. Information of the Organizing Team:
    Name, surname(s), affiliation and contact information of each organizer.
  2. Contact Organizer:
    For internal purposes only, one organizer will act as contact person for notification purposes.
  3. Title and Description of the Session in Spanish and English.
  4. MSC Codes:
    Each session should have a primary MSC 2020 code, and up to three secondary ones.
  5. Number of Blocks, choosing one of: one block (4 talks), two blocks (between 5 and 8 talks) and three blocks (between 9 and 12 talks).
  6. Preliminary List of Speakers:
    This list should include the name, surname(s) and affiliation of each speaker.
  7. Transregionality Statement:
    A text indicating how the transregionality requirements of the call are met. If necessary, a justification of why they are not met.
  8. Diversity Statement:
    A text indicating how the diversity requirements of the call are met. If necessary, a justification of why they are not met.
  9. Related Sessions:
    If coordinated with other proposed related sessions, this should be explicitly stated to avoid scheduling conflicts.

Responsibilities of the Organizers

Once the Scientific Committee notifies the acceptance of a parallel session, the organizers have the responsibility of contacting the invited speakers and of managing the session, including scheduling the talks within the session, designating the chairs for each allocated frame and promoting the session.

Policy of Changes

The organizers should communicate any change in the initially proposed list of speakers to the Scientific Committee, which have to approve the addition of any speaker not in the original list.

The Scientific Committee can promote the fusion of parallel sessions with similar topics, if their sizes allow it. Moreover, the Scientific Committee can propose to add talks to sessions that don't have their talk schedules complete, as long as the talk fits within the topic of the parallel session.

Translation Note

In the case of any disagreement between the English version of this call and the original Spanish one, the text of the Spanish one has primacy.

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